Administration and Grants Program Officer

Website Luke’s House Clinic


Luke’s House is a non-profit 501(c)(3) organization providing free primary medical care, health education, and patient navigation to those in need. Created in 2007 through a partnership between Rayne United Methodist Church (UMC) and Mt. Zion UMC, the Clinic’s mission is to be a place of medical and spiritual hope, health, and healing for the Greater New Orleans area, to provide patient-centered volunteer experiences for medical and public health students, and to open a doorway to long-term healthcare solutions. Luke’s House has four full-time staff, three part-time staff and more than 100 medical and lay volunteers who work to accomplish this mission.

Luke’s House clinic operates Tuesday and Thursday evenings starting with set up at 4:00 pm and ending around 8:30 pm. This position is a full-time, 40 hour per week position. Work hours will generally be 9-5 MWF and 12:30-8:30 Tuesdays and Thursdays.


The Administration and Grants Program Officer position works with the Executive Director to administer programs such as the free clinic and grants management/fundraising as well as other administrative and leadership responsibilities.


Free Clinic

  • Coordinate clinic operations: assure scheduling of patients, providers, medical students, lay volunteers. Assure clinic flow. Clinic troubleshooting.
  • Onboard and regularly check in with volunteer physicians, nurses, residents, students, interns and lay persons.
  • Maintain electronic health record.
  • Order and maintain over-the-counter pharmacy, prescription glasses, and other clinic supplies.
  • Vaccine coordinator.
  • Assure pharmaceutical vouchers, discount programs are available and distributed to clinic patients.
  • Create and implement policies directed by the QA/QI committee and the Clinic Director.
  • Assure clinic equipment is in good repair and operational.
  • Assure cleanliness and neatness of clinic.
  • Assure all clinic operational policies are up to date.
  • Assure Spanish-language interviews are conducted for new medical student volunteers.
  • All reporting related to clinic.
  • Coordinate asylum clinical program.

Grants Management/Fundraising

  • With the Executive Director, develop and write grant proposals to foundations and other grant-making organizations.
  • Maintain grants calendar to ensure timely submission of letters of inquiry, proposal deadlines and reports as well as application periods for grantors.
  • Conduct prospect research.
  • Provide writing support for major donor and individual contribution letters, acknowledgements, updates and asks
  • Maintain donor management tracking to include timely entry of donations, correct
    contact information, priorities and schedule for contacts.
  • Maintain mailing list.
  • Work with Executive Director on fundraising events.

Other Administrative

  • Compile, maintain and report on the monthly, quarterly and annual program statistics and analysis of trends.
  • Maintain staff records and calendar for timely evaluations and other staff-related actions.
  • Develop, implement and evaluate strategies to expand the number of volunteers to support the program including physicians in conjunction with the medical schools and the Clinic Director.
  • Handle business mail.
  • Prepare checks for deposit.


  • Education requirements: minimum four-year college degree from an accredited institution; advanced degree preferred or experience equivalent.
  • Minimum of three years of experience in health policy, primary care and behavioral health services, public health, healthcare administration and/or nonprofit positions including development and financial leadership.
  • Strong Spanish-language skills preferred.


  • Ability to handle multiple priorities and meet deadlines.
  • Must be detail-oriented with excellent organizational skills.
  • Proficiency in Microsoft Office suite of products, Google docs and related, and DropBox.
  • Ability to manage confidential information.
  • Knowledge of healthcare systems and continuum of care.
  • Strong data and analysis skills and related reporting skills.
  • Familiarity with grant writing, management, reporting.
  • Familiarity with donor management.
  • Strong writing skills.


  • Regular attendance and punctuality.
  • Ability to meet attendance requirements of 40 hours per week. Flexibility required to
    cover two evening clinics and occasional weekend needs.
  • Ability to work in a fast-paced environment.


Salary – The annual gross salary is +/- $55,000 paid in semi-monthly installments via direct deposit. Annual bonus may be available based on funding and performance.

Benefits – The position provides comprehensive health insurance (medical, dental, vision) a 401k retirement program with a 5% employer match, long-term disability insurance and a generous paid time off policy.


To apply please submit your resume and cover letter to no later than close of business July 25, 2022. Applicants are encouraged to apply as soon as possible.

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