Chief Executive Officer - Volunteers in Medicine of Southern Nevada (Las Vegas, NV)

Job Title: Chief Executive Officer
Reports To: Board of Directors
Department: Administration
Revision Date: 07-27-2021
FLSA:    Exempt

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

 

Position Overview 

The Chief Executive Officer reports to the Board of Directors (BOD) of Volunteers in Medicine of Southern Nevada (VMSN). Responsibilities of this position are divided between administration, programming and fundraising. The Director shall advance VMSN’s vision, mission and goals through the following areas:

  • Program, Service & Business Development. Develop and implement VMSN programs and services and monitor growth in conjunction with the Medical Director, Dental Director, Social Services Director and Volunteer Director. Oversee the direction and implementation of financial and operational management activities.
  • Organizational Vision & Leadership. Promote an organizational vision that reflects a Culture of Caring for the patients, volunteers, community partners and staff and volunteers of the organization. Provide a strong leadership presence while managing day-to-day operations of VMSN clinics.
  • Development, Mentorship & Evaluation. Support the development and mentorship of staff and volunteers. Lead the management of key programs and events. Promote evaluation to ensure quality programs.
  • Collaboration and Relationship Building. With support of the BOD, Philanthropy Director and program directors, create and sustain partnerships with non-profit agencies, social services agencies, healthcare community, higher education, legal, philanthropic, and financial communities.
  • Fundraising and Resource Identification. Assist Philanthropic Department in the implementation of fundraising efforts, including cultivating relationships with major donors and corporate sponsors, and identifying creative resource partnerships.  Oversee the direction and implementation of in-kind donor relationships.

Essential Job Functions:

  • VMSN Program, Service & Business Development
    1. Monitor and evaluate all VMSN programs and services; ensure compliance at all country, state and federal levels.
    2. Implement new programs and services in order to better serve the client population.
    3. Monitor and evaluate all policies and procedures to ensure smooth facilitation of VMSN clinic operations.
    4. Assure that all financial records of the VMSN are in order and up-to-date, in collaboration with Finance Director and Operations Director.
    5. Review all invoices and bank statements as they come in and prior to processing.
    6. Review all contracts and agreements and liaise with legal counsel when appropriate.
    7. Act as primary facilitator of payroll processing on a bi-weekly basis.
    8. Act as primary check reviewer and signer. Ensure all checks needing two signatures are submitted to other approved signatories. 
    9. Ensure monthly financial reports submitted to Finance Committee Chair and members, including the balance of operating budget and all categories within the budget.
    10. Establish the annual operating budget with Finance Committee chair and members.
    11. Work with the Finance Director to prepare for the annual audit.​

 

  • Development, Mentorship & Evaluation of VMSN Staff:
    1. Establish a work climate that promotes positive working conditions.
    2. Support the selection, supervision and evaluation of all staff members of VMSN.
    3. Provide direct supervision of Medical Director, Volunteer and Human Resources Director, Social and Behavioral Health Services Director, Philanthropy Director, Operations Director and Dental Coordinator.
    4. Support Volunteer & HR Director in employee engagement to ensure that job description requirements are being met.
    5. Meet regularly with VMSN Directors to provide status, facilitate communication, solve problems and maintain direction of VMSN.

 

  • Organizational Vision and Leadership:
    1. Work with VMSN BOD and VMSN Staff Directors to establish goals, strategies and tactics for all committees and to plan the activities and events of VMSN in accordance with the mission and general policies as set forth by the BOD.
    2. Ensure VMSN’s Culture of Caring is practiced by all board and staff members, volunteers and community partners on behalf of VMSN’s patient population.
    3. Enhance the organization’s image and increase community awareness of VMSN.
    4. Attend regular conferences, trainings and seminars in order to implement practices to improve overall vision and mission of VMSN.

 

  • Collaboration and Relationship Building:
    1. Maintain general relationships and regular communication with key community partners.
    2. Maintain current, accurate records of community partners and key aspects of community partner relations. 
    3. Assist with fundraising events, community health fairs and special events.
    4. Maintain a positive working relationship with all government entities (ex: City of Las Vegas, State of Nevada, City of North Las Vegas, Clark County community agencies).
    5. Participate in VIM and NAFC National Conferences

 

  • Fundraising and Resource Identification:
    1. Support the VMSN BOD to ensure organization sustainability.
    2. Recruit new individual and corporate donors and the recommitment of existing donors.
    3. Assist Philanthropy Director in development and implementation of VMSN’s signature fundraising event.
    4. Assist Development with grant application process, monitoring and evaluation.
    5. Monitor all existing in-kind donation relationships and identify new relationships.

 

  • Committee Involvement:
    1. Finance/Audit Committee
    2. Healthcare Committee
    3. Nominating/Governance Committee
    4. Philanthropy Committee (staff committee)

 

Required Qualifications:

  • A dynamic, passionate leader with the ability to bring focus and inspiration to the staff, volunteers and board.
  • Capable of integrating staff and volunteer ownership of dynamic programs with the institutional stability and long-term vision necessary to deliver quality programs.
  • Flexible, open-minded, and collaborative.
  • A minimum of 5 years program management and/or staff supervision experience is strongly preferred.
  • Excellent oral, written, proofreading, editing and communication skills with special attention to detail. 
  • Experience with strategic planning and organizational development issues; supervising staff and working effectively in a fast paced environment requiring initiative, reliability and resourcefulness; fundraising; and managing budgets.
  • Ability to work effectively in and with diverse communities.
  • Master’s Degree in health/public administration, social work or another relevant field. 
  • Nonprofit experience preferred.

 

Physical & Mental Demands and Working Conditions: Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

  • Must be able to remain in a stationary position at least 50% of time. 
  • Must occasionally move about inside the office to access file cabinets, office machinery, etc.
  • Frequently communicates with co-workers and patients/clients in person and over the telephone to answer questions and provide assistance. 
  • Must be able to articulate concepts and ideas in a clear, concise and accurate manner.
  • Must have the ability to assess problems and provide solutions and use good judgment.
  • Occasionally will need to reach with hands and arms, lift up to 25 pounds, climb/balance, stoop/kneel/crouch/crawl and push/pull file cabinet drawers.
  • Must be able to identify and assess information on computer screens and written reports and documentation and record accurate written and electronic messages and reports. 
  • Requires the ability to distinguish letters or symbols and eye/hand coordination. 
  • Position requires occasional (10%) travel within the local area, traveling to office and business locations to conduct business transactions. This involves exposure to weather conditions, traveling distances to and from buildings, and operating a vehicle.